Version: 2 

Adopted: 24 May 2018


Summary

Your privacy is important to us, This privacy statement describes what personal data we collect from you through our website and social media pages that reference this privacy statement (the “online channels”) and offline collection through brokers, supplier engagement, sales and marketing (the “offline channels”), how we use and share the personal data we receive about you and/or your business that is part of or derived from or used in conjunction with our services relating to asbestos activities.

1. Who do I contact if I wish to discuss my personal data and how can I contact them?
2. Types of personal data that we collect.
3. Our web browser cookies policy.
4. Providing your personal data to us.
5. What kinds of personal data do we use, and where do they get it?
6. Sharing personal data.
7. Where is personal data stored and sent?
8. How long is personal information retained?
9. Do you make any automated decisions about me or profile me?
10. Your rights.
11. Who do I contact about my personal information you have and process?
12. Who can I complain to if I’m unhappy about the use of my personal data?
13. Data anonymisation and aggregation.
14. Changes to this Privacy Statement.

1. Who do I contact if I wish to discuss my personal data and how can I contact them?

Asbestos Watchdog is a trading style of J&S Bridle Associates Ltd a limited liability company with registration number 05071557 and registered address being 10 Y Sgwar Yr Orsaf, Dinas Powys, Cymry, Wales, CF64 4YR. 

We are a family run asbestos consultancy based in South Wales who, with the help of our global network of scientists and journalists, operate the independent free help and advice website “Asbestos Watchdog”.

If you have any query relating to this privacy statement or in respect of the management of your personal data, please contact us at our correspondence address detailed below on point 11. 


2. Types of Personal Data That We Collect.

• Full name and personal details including contact information (e.g. address, email, and contact telephone numbers)
• Demographic data, we may collect data as to your age, gender and
• Location Data (country, postcode, personal IP address)
• Pages you visited on our website and for how long you visited us for
• The internet browser and devices you are using, cookie, pixels or beacon information, the website address from which you accessed our website
• Payment data, we collect data necessary to process your payment for our fee paid services provided (such as credit card number) and the security code.
• Date of Birth and/or age (e.g. if you are discussing personal circumstances relating to an asbestos related event or injury)
• Medical disclosures as to the injuries suffered with your consent
• Employment history and accident records if relating to an employment injury claim with your consent
• If you engage with us in a business context, we may also collect your job title, company contact details (including email addresses), company details
• Any additional information you share with us in correspondence you send to us, where you disclose any other party personal data in correspondence, please ensure you have sought their permission to provide their data to us, and if applicable direct them to this privacy notice as to how their data will be used by us.


3. Our web browser cookies policy.

A cookie is a piece of data stored on the user’s computer tied to information about the user. We do not use cookies to collect or analyse personal information about you or your activity on our website but we do link to third party websites who may use them. Our website’s content management system may use strictly essential cookies which are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some functionality of the site might be lost.


4. Providing your personal data to us.

We will seek your consent where necessary to process certain categories of personal data if it is needed, we will let you know if providing your personal data is optional, however, in most other circumstances we will require your personal data to enable us to offer the services you have requested.


5. What kinds of personal data do we use, and where do they get it?

J&S Bridle Associates Ltd will only process information that has been provided to us necessary for the purpose it has been collected.  

The processing of your personal information will be dependent on the context for which it has been provided, we set out below how this may be used based on the service being utilised:

(a) Contractual performance
We may use and process personal information in the performance of a contract to carry out our services assisting you with the management of your asbestos related activity and fulfil and complete orders, purchases and payments, in offering our services to you, from the outset we will require you to provide personal data to be collected and processed, you may provide some of this data directly to us when you instruct us for our services.
Our contractual services typically include:

• Asbestos Surveys
• Risk Assessments 
• Asbestos Material Identification Service
• Asbestos Management Solutions
• Consultancy Services in relation to insurance/legal claims within the asbestos industry. 

(b) Consent
Where you have provided your consent directly to us or a third party involved in any Asbestos related claim, to share your personal information, we may owing to the expertise of some of our consultants in the industry be called upon by insurers and legal advisors to consider claims relating to asbestos and provide our professional opinion. In doing so we may receive personal data about you in the context of the claim or opinion being sought. 

We will obtain your prior consent If we need to receive and process personal information in the following circumstances:

• Personal information relating to special categories of personal data, such as race, ethnic origin, political opinion, religious or philosophical beliefs, trade union memberships, genetic data, biometric data, data concerning health, sex life or sexual orientation; and 
• Marketing communications

If you have provided your consent to us processing your personal data, you may withdraw the consent at any time. The consequence might be that we are unable to provide certain services to you.

(c) Legitimate interests
We may use and process your personal information as set out below where it is necessary for us to carry out business activities which are in our legitimate interests.

• Support to our customers’ needs and enquiries
• Responding to correspondence you send us and requests for information and help regarding your asbestos query.
• To provide professional support and services (for example opinion services)
• Promoting responsible management solutions relating to asbestos
• Promoting and supporting industry knowledge, understanding and regulatory standards relating to asbestos 
• Assist us to improve and personalise our services and resources to our customer needs, including improving our online channels to our offerings based on customer feedback
• Administration activities
• To enable us to manage your account with us in line with good governance and to verify the accuracy of information that we hold about you 
• For network and information security purposes i.e. in order for us to take steps to protect your information against loss, damage, theft or unauthorised access.
• To inform you of updates to our terms and conditions and policies
• Database activities
• To enable us to conduct statistical analysis, analytics and trend analysis relating to asbestos

(d) Legal obligation

• To enable us to comply with any rights you exercise as to the management of your personal information 
• For compliance with legal and regulatory requirements and related disclosures
• For establishment and defence of legal rights

(e) Freedom of expression & information

The Asbestos Watchdog may publish journalist material focused on asbestos issues based on the research it undertakes in bringing publishing matters that are in the public interest under the right of freedom of expression and information. When such material is published we always carefully balance the rights of the individual with that of the public interest when considering publication of personal data under the right of freedom of expression and information. In conducting research of public interest relating to asbestos, we may consider other public sources for collection of data, including court records, Electoral Roll information and information that is already in the public domain.

(f) Uses as required by or permitted by law

Your personal data may also be used for other purposes where required or permitted by law.


6. Sharing personal data.

J&S Bridle Associates Ltd do not sell your information to third parties, but we may work closely with authorised insurers and professional advisors, trusted business partners and affiliates when providing consultancy services in a specific asbestos related matter or legal claim which is protected by privacy and confidentiality to ensure safe keeping of any personal information shared, subject to applicable laws.

When aggregating data to provide statistical or trend analysis on the asbestos industry we will have taken steps to ensure such information is no longer capable of identifying a natural person.

Should it be necessary to share your personal information with a trusted third party; we take steps to ensure that any third party who handle any personal information comply with all relevant data protection legislation and protect your information in the same manner as J&S Bridle Associates Ltd. Personal information will only be disclosed as necessary to enable the third-party to provide the services they have been instructed to carry out on our behalf. 

We aim to use anonymised or aggregated nonspecific data sets where ever possible. Our website may contain links to other third-party websites, J&S Bridle Associates Ltd do not own or control such websites, and we would recommend customers should check third partiy websites privacy statements as to how such data collected maybe used by independent third parties before providing personal data.

7. Where is personal data stored and sent?

We store all personal data securely in the UK, however, owing to the international nature of our business, there may be some instances where your information is processed or stored outside of the EU. Should this be the case, we will ensure that appropriate safeguards are in place for that transfer and storage as required by applicable law.


8. How long is personal information retained?

Identification data such as names and addresses are kept while there’s a continuing need to keep it. This need will be assessed on a regular basis, and data that’s no longer needed for any purpose will be disposed of.
Contractual relationship data (e.g. a customer who received paid for services), we will be kept for a period of 6 years from the date our relationship ends. We hold personal information considering limitation periods to establish, bring or defend legal claims.  

We may hold data in an archived form for longer than the periods described above, for things like research and development, analytics and analysis, for audit purposes, and as appropriate for establishment, exercise or defence or legal claims. The criteria used to determine the storage period will include the legal limitation of liability period, agreed contractual provisions, applicable regulatory requirements and industry standards.


9. Do you make any automated decisions about me or profile me?

J&S Bridle Associates Ltd do not make any automated decisions or use any systems of profiling processing personal information without human intervention.


10. Your Rights.

You have several rights available to you when it comes to the processing of your personal data, some of which only come into effect from 25th May 2018 under the new General Data Protection Regulations (GDPR).

• The right to be informed about your processing of personal information
• The right to have personal information corrected if it’s inaccurate and to have incomplete personal information completed;
• The right to object to processing your personal information;
• The right to restrict processing of your personal information;
• The right to be forgotten and have your personal information erased 
• The right to request access to the personal information and how it is processed
• The right to data portability and move, copy or transfer your personal information
• Rights in relation to automated decision making including profiling

You may contact us at the details below if you wish to exercise any of the above rights or manage the personal information we have about you. To help protect your privacy and maintain security, we may take steps to verify your identity before complying with your request, having received such a request and confirmed identity we will aim to respond to you within 30 days.

11. Who do I contact about my personal information you have and process?

We aim to ensure you are satisfied with the services and interactions you have with our online and offline channels in obtaining our services. Should you wish to change your preferences or exercise one of your rights set out above please contact us at the details below:

Post: J&S Bridle Associates Ltd, Breynton House, Twyncyn, Dinas Powys, CF64 4AS
Email: mail@jsbridle.com
Phone: 029 20513855


12. Who do I complain to if I am unhappy about the use of my personal information?

If you’re unhappy with how the J&S Associates Ltd has investigated your complaint, you have the right to refer your concerns to the Information Commissioner’s Office (or ICO), the body that regulates the handling of personal data in the UK. You can contact them by:

• Phone on 0303 123 1113
• Writing to them at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, SK9 5AF
• Going to their website at www.ico.org.uk
• Or email: casework@ico.org.uk

13. Data anonymisation and aggregation.

We may convert your personal information into statistical or aggregated data which cannot be used to identify you, which can then be used to produce statistical research and reports. 

14. Changes to this Privacy Statement.

J&S Bridle Associates Ltd has the discretion to update this privacy statement at any time. When we do, we will revise the updated date at the top of the page. We encourage our users and customers who use our online and offline channels to frequently check this page for any changes to stay informed about how we are helping to protect the personal information we collect.